Notary Public

The Government of Saskatchewan does not provide Notary Public services or a comprehensive list of current Notaries.

You can find Notaries Public at:

• banking institutions;
• insurance agencies;
• law offices – all lawyers are Notaries Public;
• online search engines;
• phone book.

A Notary Public can:

• Administer oaths (attest to the truth of a statement);
• Administer and receive affirmations (can be used if a person objects to being sworn on the basis of religious belief and is as binding and effective as an oath);
• Receive declarations (a written account of truth);
• Issue deeds and contracts, charter-parties and other mercantile documents in Saskatchewan; and
• Attest to commercial instruments (documents) brought before him or her in Saskatchewan.

Notaries Public are frequently asked to make a notarial copy of a document for official purposes. They can notarize documents to be used in and outside of Saskatchewan.

Examples of what a Notary Public can do are:

• Sign passport documents;
• Certify copies of birth certificates; and
• Certify documents regarding homesteads.

An appointment as a Notary Public in Saskatchewan is valid for five years.

For more information on the list of documents that can be signed by a Notary Public, please refer to the Notary Public Guidelines.

Signature and Stamps

Note: the Saskatchewan Ministry of Justice and Attorney General does not provide Notary Public stamps or seals. 

A notary public - when acting as such - shall have a seal or stamp with the following information:

• Your name
• If you are appointed, the date your appointment expires; and
• If you are a Notary Public by virtue of office, your office.

Seal

The Notaries Public Act does not require a notary public to have or use a seal in Saskatchewan. However, certain statutes authorize the acceptance of documents “under the hand and seal of a notary public,” including The Saskatchewan Farm Security Act.

It is suggested that a notary public secure a suitable seal at his or her expense for use when required. For authentication purposes, the name on the seal is required to match the name used on the notary public’s certificate. If there are any discrepancies it could cause authentication delays.

Notarial seals can be purchased at most stationery business supply stores or online. *Please see guidelines for design details .

Notaries Public Appointments are issued under The Notaries Public Act.

To apply for an appointment as a Notary Public, you must be

• A Canadian citizen over the age of 18 who resides in Saskatchewan; or
• A British subject over the age of 18 who resides in Saskatchewan.

Notaries Public must ensure that they restrict the use of their appointment to those powers set out in The Notaries Public Act.

You can apply for a Notary Public appointment in Saskatchewan through our online application system. Use your Saskatchewan Account to sign in to the online Notary Public system to manage your appointment details.

All applications (new or subsequent) are subject to the same review and approval process.

Submitting an application does not guarantee that an appointment as a Notary Public will be approved, even if you have been appointed as a Notary in the past.

Before you begin, you will need to:

• Login to or create a Saskatchewan Account.
• Follow the prompts/instructions on your account to start the application process.
• Provide information from your SGI-issued driver’s licence or non-driver photo ID. This information is used to determine if you are 18 years of age or older and a Saskatchewan resident.
• Provide a scanned copy of a valid and satisfactory Criminal Record Check as part of your application. The information you provide will be reviewed by a Ministry of Justice official.
• Please do not password protect your criminal record check because this will block the justice official from reviewing your information to proceed with your application.
• For Government of Saskatchewan employees, you can obtain confirmation of a valid and satisfactory criminal record by contacting the CRC Coordinators Office at CRC.Coordinator@gov.sk.ca This confirmation can be uploaded along with your application.
• Provide your handwritten signature on a signature card as part of your application. Print signature card and write your signature inside the box (ensure your signature does not go outside the box). Signature cards must be signed and dated within the last six months.
• Scan and upload your signed and dated signature card and attach it to your submission when requested by the online application. Your signature will be used for authentication purposes.
• Digital signatures will not be accepted.

Review the following documents:

• Guidelines for the Use of Notaries Public;
• The Notaries Public Act;
• The Notaries Public Regulations.

The Notary Public online educational component and application form will take approximately 45 minutes to complete. Refer to the Guidelines, Acts and Regulations during the examination to reinforce your understanding of the duties and obligations as a Notary Public.

Renewing Your Notary Public Appointment

You may apply to renew your appointment on the first day of the month your appointment expires.

An application for a subsequent appointment will not be considered if it is submitted more than one month before the expiration of your current appointment. Example: If your current appointment expires June 30, 2025, you can start the renewal process on June 1, 2025, and not before then.

The following applicants will need to provide the name, telephone number and email address of the person who will authorize your appointment, such as your direct supervisor.

• Government of Saskatchewan Employees
• Employees of a Saskatchewan Municipal Police Force
• Employees of the RCMP

Apply for or renew your appointment as a Notary Public using the online application system. A Saskatchewan Account is required to access the Notary Public online application.

Please carefully read all instructions on this website before applying.

Once you are registered for a Saskatchewan Account, you must then link the Notary Public service card. Once linked, select ‘Use Service’ under that service card, and follow the prompts/instructions. You will then be in the Notary Public online portal.

Start Notary Public Application

You can pay your invoice and print your certificate on the "View My Invoices" page on your Saskatchewan Account under Tasks.

Processing Times

Please allow approximately 2-3 weeks for processing. If we require additional information for your application, you will be contacted via email by conpsupport@gov.sk.ca.

Upon approval, you will receive indicating your invoice is ready for payment. You can find your invoice in your Saskatchewan Account. The fee for an appointment is $200.

Exceptions to the $200 fee include:

• Employees of a Saskatchewan Municipal Police Force or RCMP will pay a $10 appointment fee;
• Executive Government of Saskatchewan employees are exempt from the appointment fee.

All other government agencies, boards, commissions and Crown corporations are not exempt.

Appointments are approved by officials authorized to act on behalf of the Minister of Justice and Attorney General. Appointments are effective from the date the Certificate of Appointment is issued.

How to Pay your Invoice

To pay your invoice, follow the steps below:

• Sign into your Saskatchewan Account.
• Once you have logged in, ensure you are on the “My Services” tab.
• Scroll down the page until you see the “Commissioner for Oaths or Notary Public" box.
• Click “Use Service” on the option you require.
• You should now be on the “Tasks” page.
• Scroll down to “View my Invoices” and click.
• You will now have the option to pay.