Orphan Contract Work

Overview

The Orphan Fund Procurement Program works with engineering and consulting firms, selected by Request for Supplier Qualifications (RFSQ) process through SaskTenders, to complete all required work on orphan sites, including but not limited to: abandonment, decommissioning and reclamation.

Prime contractors are selected through a competitive process, which adheres to many interprovincial trade agreements including the New West Partnership Trade Agreement (NWPTA) and the Agreement on Internal Trade (AIT). The Orphan Fund Procurement Program is committed to using the most cost effective approach in its procurement practices.

All pre-qualified vendors who are the successful bidder of a project under the Orphan Fund Procurement Program must sign a Saskatchewan Orphan Contract Agreement with the Ministry Energy and Resources, which specifies the scope of the work, terms and conditions, cost, payment, etc.

The Contract Agreement is in effect for a three-year term and is divided into two major components:

1. well abandonments/facility decommissioning; and
2. site reclamation.

Guidance

Orphan prime contractor competitions are advertised on SaskTenders. Competitions include, but are not limited to:

• Abandonment of an upstream well (i.e. downhole and/or cut and cap);
• Decommissioning of upstream facility sites;
• Site Restoration;
• Remediation;
• Reclamation;
• Conducting a Phase I Environmental Site Assessment in accordance with Directive PNG016: Acknowledgement of Reclamation (AOR) Guideline;
• Conducting a Phase II Environmental Site Assessment in accordance with the Directive PNG016;
• Conducting a Detailed Site Assessment in accordance with the Directive PNG018: Detailed Site Assessment Requirements;
• Obtaining landowner release via the Landowner Acknowledgement Form; and
• Preparation and submission of an AOR Application on behalf of the Orphan Fund.

Eligibility

NOTE: All applicants must be a prime contractor. Prime contractors manage and source all subcontractors and are responsible for ensuring the work is completed as defined in the contract agreement. A listing of all prime contractors will be posted soon.

Before applying to become a pre-qualified vendor, applicants must:

• Employ and keep current all safety programs or safety management systems;
• Maintain a minimum of $2,000,000 Comprehensive General Liability Insurance;
• Maintain a minimum of $1,000,000 Automotive Liability Insurance;
• Be registered with the Workers Compensation Board (WCB); and
• Where applicable, hold a valid Saskatchewan or home province Certificate of Recognition (COR) or Small Employer Certificate of Recognition (SECOR).

The Ministry may ask for proof of eligibility before signing any agreement.

How to Apply

To apply to become a pre-qualified vendor (prime contractor) for projects under the Orphan Fund Procurement Program:

1. Ensure the eligibility criteria are met.
2. Complete the appropriate SOGOF Vendor Pre-qualification Form:
• Vendors with COR or SECOR
• Vendors without COR or SECOR
3. Email the completed vendor pre-qualification form with all required documents as a single PDF attachment to ER.Servicedesk@gov.sk.ca with subject line "Orphan Fund - Vendor Pre-Qualification Application."
4. Notification of the application status will be communicated via email and include the basis for the decision and additional information for how the vendor may improve their status.
5. If approved as a pre-qualified vendor, you are now eligible to submit proposals through SaskTenders for competitions related to the Orphan Fund Procurement Program.

The application, responses and any accompanying documentation submitted by the vendor are the property of the ministry and will not be returned.

This application is for the pre-qualification process only. Being approved does not guarantee that the applicant will be invited to bid on, or will be selected for, any of the project work.

Apply

Complete and attach the appropriate SOGOF Vendor Pre-qualification Form.

Submit your application now

Further Information

Maintaining Pre-Qualified Vendor Status

• A vendor that has been approved as a pre-qualified vendor must maintain their status by submitting updates on their safety and environmental records, standards, and manuals when requested by the ministry. Failure to do so will result in removal from the pre-qualification vendors list. The ministry is responsible for any cost incurred by the vendor in preparing the pre-qualification application or maintaining their approved status.
• The ministry reserves the right to review a vendor's status at any time and require the vendor to re-qualify if deemed necessary.
• The ministry may, as it sees fit, publish the names of the vendors who are on the pre-qualified vendors list.