Once licensees have completed liability reduction work for a given calendar year, they are obligated to report their expenditures into IRIS before end of day March 31 the following year. Licensees will receive a notification of the obligation to submit expenditures in IRIS. It is the licensee’s responsibility to ensure the appropriate permissions are in place to receive notifications for this obligation.
To streamline the submission process for reporting expenditures, the Ministry of Energy and Resources has drafted a template that is to be completed and uploaded into IRIS, along with a declaration signed by a CFO or equivalent within the company stating that the information is true and accurate. There are two options provided for completing the ILRP expenditure submission:
- A spreadsheet with multiple tabs for the different licence types that will create a master sheet; or
- A template for just the master sheet if you have an accounting system that will export all licences in one spreadsheet.
The expenditure templates and the declaration template can be downloaded:
NOTE: If you have created a Master spreadsheet from the ILRP Expense Reporting Template – Separate Tabs workbook or the ILRP Expense Reporting Template - Master spreadsheet, you will be required to do the following before uploading your expenditures spreadsheet.
- Format the column ‘C’ to text and correct all Well Licence Numbers, containing an ‘E’, so they are not in scientific format.
For example, the licence numbers ‘98E206’ and ‘05E080’ may appear as ‘9.80E+207’ and ‘5.00E+80’. These would require correction to ‘98E206’ and ‘05E080’ prior to upload.
- Enter the sums, in column ‘V’, for each row of expenditure data prior to upload. You may use a formula to achieve the sum but only apply the formula to the rows with expenditure data; do not sum the column.
If the obligation in IRIS to upload expenditures has not been fulfilled by the deadline specified, the Minister of Energy and Resources may assess administrative penalties in accordance with The Financial Security and Site Closure Regulations.